Website https://x.com/stardomconsult Stardom Employment Consultants
At Stardom we empower your future!
Summary:
Stardom Employment Consultants is a premier provider of accounting and finance staffing services in the Central Valley, with over 15 years of experience. Our team of CPA-trained recruiting agents is dedicated to helping candidates and clients achieve success by leveraging their deep industry knowledge and exclusive partnerships with major companies. This allows us to offer unique job opportunities not publicly listed online. We pride ourselves on our commitment to excellence, integrity, and personalized service.
Job Title: Accounts Payable Specialist
Salary: $52,000 – $62,400 (Salary may be negotiable based on experiences and skills)
Job Summary: The Accounts Payable Specialist is responsible for managing the company’s accounts payable process, ensuring accurate and timely processing of invoices, maintaining vendor relationships, and supporting the overall financial operations of the organization. This role requires strong attention to detail, excellent organizational skills, and the ability to work effectively in a fast-paced environment.
Key Responsibilities:
Invoice Processing
Review and verify invoices and check requests: Ensure that all invoices and check requests are accurate and comply with company policies. This involves checking for correct amounts, proper authorization, and adherence to company guidelines.
Sort, code, and match invoices: Assign invoices to the appropriate accounts and cost centers, ensuring that they are correctly categorized for financial reporting.
Set invoices up for payment: Prepare invoices for payment by entering them into the accounting system and scheduling them for payment, ensuring that all payments are processed timely and accurately.
Enter and upload invoices: Maintain accurate records by entering and uploading invoices into the accounting system. This helps in tracking expenses and maintaining financial accuracy.
Track expenses and process expense reports: Ensure that all expenses are properly documented and approved. This includes processing employee expense reports and ensuring compliance with company policies.
Prepare and process electronic transfers and payments: Handle electronic payments, including ACH and wire transfers, ensuring that all payments are processed efficiently and accurately.
Reconcile accounts payable transactions: Regularly reconcile accounts payable transactions to identify and resolve any discrepancies. This helps in maintaining accurate financial records.
Vendor Management
Maintain vendor files: Keep vendor information up-to-date and accurate, ensuring that all vendor records are properly maintained.
Communicate with vendors: Address invoice discrepancies, payment issues, and other inquiries from vendors. This involves resolving issues promptly and maintaining clear communication.
Resolve invoice discrepancies: Work with vendors and internal departments to resolve any discrepancies or issues with invoices. This ensures smooth and accurate payment processing.
Ensure compliance with company policies: Adhere to company policies and procedures in all interactions with vendors, ensuring that all transactions are compliant.
Develop and maintain positive relationships with vendors: Foster a collaborative and professional environment by building and maintaining positive relationships with vendors.
Payment Processing
Prepare and perform check runs: Ensure timely and accurate payments to vendors by preparing and performing check runs.
Monitor accounts: Keep track of accounts to ensure that payments are up-to-date and avoid late fees or penalties.
Research and resolve invoice discrepancies: Investigate and resolve any discrepancies or issues with invoices, working closely with vendors and internal departments.
Maintain accurate historical records: Keep detailed records of all accounts payable transactions, ensuring that historical data is accurate and accessible.
Assist with month-end closing: Support the month-end closing process by ensuring that all accounts payable transactions are recorded accurately.
Compliance and Reporting
Ensure compliance with financial policies: Adhere to financial policies and procedures, including internal controls and audit requirements.
Assist with financial reports: Provide accurate and timely information for the preparation of financial reports.
Provide supporting documentation for audits: Ensure compliance with regulatory requirements by providing necessary documentation for audits.
Develop and implement new procedures: Assist in the development and implementation of new procedures and features to enhance the workflow of the department.
Stay current with accounting regulations: Keep up-to-date with changes in accounting regulations and best practices to ensure compliance and efficiency.
Collaboration and Support
Work closely with other departments: Collaborate with other departments to ensure accurate and timely processing of invoices and payments.
Provide support to the finance team: Assist the finance team with special projects and initiatives as needed.
Participate in cross-functional teams: Engage in cross-functional teams to improve processes and enhance overall efficiency.
Foster a collaborative work environment: Promote teamwork and open communication, creating a supportive and collaborative work environment.
Qualifications:
Education:
Bachelor’s degree in Accounting, Finance, or related field preferred.
Equivalent work experience may be considered.
Experience:
Minimum of 2-3 years of accounts payable or general accounting experience.
Experience with accounting software and online banking systems.
Skills:
Strong understanding of basic accounting principles and practices.
Proficiency in Microsoft Office Suite, particularly Excel, with the ability to create and manipulate spreadsheets.
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Strong attention to detail and accuracy, ensuring all transactions are processed correctly.
Ability to handle confidential information with discretion and professionalism.
Strong communication and interpersonal skills, with the ability to work effectively with vendors and internal teams.
Ability to work independently and as part of a team, demonstrating flexibility and adaptability.
Physical Requirements:
Ability to sit for extended periods, using a computer and other office equipment.
Ability to lift up to 20 pounds occasionally, as needed.
Work Environment:
Office setting with a professional and collaborative atmosphere.
Occasional overtime may be required during peak periods, such as month-end or year-end closing.
Apply Now: This is a fast-moving exclusive new opportunity, and our client is urgently looking to fill this position. We strongly encourage that if you feel you meet the qualifications for this position and are interested in learning more, click “Apply Now”!
Equal Opportunity Employer: Stardom Employment Consultants is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.