Accounts Receivable Specialist Job in Fresno, CA

Full-Time | Onsite

Position Summary

The Accounts Receivable Specialist is responsible for managing incoming payments, generating and tracking invoices, reconciling customer accounts, and ensuring timely collection to support strong cash flow. This role requires accuracy, follow‑through, and the ability to resolve billing issues common in construction environments (WIP, Progressive Billing, Lien Releases, Etc.)

Key Responsibilities

Invoicing & Payment Management

• Prepare, generate, and send customer invoices for construction projects and services
• Track payments received and record transactions accurately.
• Follow up on overdue accounts to ensure timely revenue collection.

Account Reconciliation & Issue Resolution

• Reconcile customer accounts and resolve billing discrepancies to maintain accurate records.
• Investigate and resolve customer account inquiries related to job billing or project charges.

Construction‑Specific Responsibilities

• Coordinate with project managers and field teams to confirm billable items, progress billings, and change orders.
• Ensure invoices align with contract terms, retention schedules, lien releases, and job‑costing details.
• Assist in reconciling AR activity with construction project accounting and job cost ledgers.

Reporting & Documentation

• Maintain up‑to‑date financial documentation, including invoices, payment records, and customer files.
• Assist with month‑end closing by reconciling AR subledgers and preparing required documentation.
• Provide reports on aging, collections status, and outstanding receivables as requested.

Required Skills & Qualifications

• Minimum 1–3 years of experience in Accounts Receivable; construction industry experience strongly preferred.
• Strong understanding of invoicing, payment tracking, and customer account reconciliation.
• Ability to resolve billing discrepancies with professionalism and accuracy.
• Proficient in MS Excel and accounting systems.
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Excellent communication and customer service skills.

Education

• High school diploma required; Associate’s Degree or higher in Accounting or Business preferred.